Early Intervention PT - RFP

Mahoning County Board of Developmental Disabilities

REQUEST FOR PROPOSAL

for

Physical Therapy Services For Early Intervention Program

Proposals are to be addressed and delivered to the office of: Mahoning County Board of Development Disabilities

4791 Woodridge Drive

Austintown, Ohio 44515

ATTN: Tim Gabrelcik, Contract Compliance

tgabrelcik@mahoningcountyoh.gov

Until 4:00 p.m. on October 11, 2019, at which time The Mahoning County Board of Developmental Disabilities will cease accepting proposals.

INTENT

The Mahoning County Board of Developmental Disabilities (MCBDD) is seeking proposals for Physical Therapy services at an hourly rate for children identified in the Early Intervention Program (EI) for the period January 1, 2020 through December 31, 2020.

SCOPE of SERVICES

1. The successful vendor will serve as the Primary Service Provider (PSP) implementing Evidence-Based Early Intervention services in accordance with Part C of the Individuals with Disabilities Education Act (IDEA). These services will take place in the child’s home or community delivered through a coaching interaction style with the family and caregivers who will carry out intervention strategies during the family’s daily routines.

2. The successful vendor will participate in Early Intervention Developmental Evaluations and Functional Assessments to determine Part C Eligibility and plan for Early Intervention services.

3. The successful vendor will participate as a member of a transdisciplinary team and attend weekly team meetings and semi-annual IFSP meetings as requested by the Service Coordinator or required by program guidelines.

4. The successful vendor will provide professional services by one Licensed Physical Therapist according to the needs of the program participants and rules and regulations for provision of such services, in conjunction with the MCBDD EI Director. The estimated number of hours needed for Physical Therapy services is 36 hours/week.

5. The successful vendor will bill the Board monthly on an hourly fee for services based on program needs and supporting Individualized Family Service Plan (IFSP) outcomes. The days and times will vary depending on caseload. The actual number of hours per week will be decided by a Licensed Physical Therapist based on service needs, in conjunction with the MCBDD EI Director. Services and billing will be categorized as follows:

Licensed PT Services

6. The successful vendor will be responsible for specialized equipment and discipline- specific evaluation/assessment tools.

7. The successful vendor will provide and maintain documentation in compliance with the Ohio Department of Developmental Disabilities (DODD) rules and regulations.

8. The successful vendor will be required to have staff travel throughout Mahoning County.

9. Travel costs shall be the responsibility of the vendor and shall be incorporated into the hourly rate.

VENDOR INSURANCE

The vendor shall be responsible for maintaining insurance coverage in force for the life of the awarded contract of the kinds and adequate amounts listed below. The insurer shall provide the Mahoning County Board of Developmental Disabilities with the Certificates of Insurance signed by an authorized representative of the insurance company at the inception of the contract.

Workers Compensation: The Vendor shall provide Statutory Workers’ Compensation Insurance, including Employer’s Liability with limits as set forth by law.

Commercial General Liability Insurance: The Vendor shall carry Commercial General Liability Insurance. A per occurrence limit of $1,000,000 is required. The Aggregate limit will not be less than $2,000,000. Any deviations less than the limits noted above must be identified.

HIPAA COMPLIANCE

The successful vendor must abide by Federal HIPAA regulations, state laws and Board Policy regarding confidentiality.

PROPOSAL REVIEW AND EVALUATION

Proposals will be reviewed based on each vendor’s responsiveness to the terms and conditions of the RFP, their compliance with the stated specifications and hourly rates proposed. The award shall be made to the vendor whose proposal “best meets” the needs of the Mahoning County Board of Developmental Disabilities. Factors considered shall include but not be limited to the vendor’s demonstrated financial, managerial, operational ability, support and resources available to best serve the Mahoning County Board of Developmental Disabilities. Only proposals from financially responsible organizations/vendors, as determined by the Board shall be considered.

The Mahoning County Board of Developmental Disabilities reserves the right to waive formalities in proposal process and/or proposals, and/or to reject any and all proposals.

AWARD AND DELIVERY

The Mahoning County Board of Developmental Disabilities plans to award a contract to the successful vendor at the November 18, 2019 Board meeting. Notification and contract will be officially provided by November 20, 2019.

Early Intervention OT - RFP

Mahoning County Board of Developmental Disabilities

REQUEST FOR PROPOSAL

for

Occupational Therapy Services

For Early Intervention Program

Proposals are to be addressed and delivered to the office of:

Mahoning County Board of Development Disabilities

4791 Woodridge Drive

Austintown, Ohio 44515

ATTN: Tim Gabrelcik, Contract Compliance

tgabrelcik@mahoningcountyoh.gov

Until 4:00 p.m. on October 18, 2019, at which time The Mahoning County Board of

Developmental Disabilities will cease accepting proposals.

INTENT

The Mahoning County Board of Developmental Disabilities (MCBDD) is seeking proposals for

Physical Therapy services at an hourly rate for children identified in the Early Intervention

Program (EI) for the period January 1, 2020 through December 31, 2020.

SCOPE of SERVICES

1. The successful vendor will serve as the Primary Service Provider (PSP) implementing

Evidence-Based Early Intervention services in accordance with Part C of the Individuals

with Disabilities Education Act (IDEA). These services will take place in the child’s

home or community delivered through a coaching interaction style with the family and

caregivers who will carry out intervention strategies during the family’s daily routines.

2. The successful vendor will participate in Early Intervention Developmental Evaluations

and Functional Assessments to determine Part C Eligibility and plan for Early

Intervention services.

3. The successful vendor will participate as a member of a transdisciplinary team and attend

weekly team meetings and semi-annual IFSP meetings as requested by the Service

Coordinator or required by program guidelines.

4. The successful vendor will provide professional services by one Registered/ Licensed

Occupational Therapist according to the needs of the program participants and rules and

regulations for provision of such services, in conjunction with the MCBDD EI Director.

The estimated number of hours needed for Occupational Therapy services is 35

hours/week, year-round.

5. The successful vendor will bill the Board monthly on an hourly fee for services based on

program needs and supporting Individualized Family Service Plan (IFSP) outcomes. The

days and times will vary depending on caseload. The actual number of hours per week

will be decided by a Registered/Licensed Occupational Therapist based on service needs,

in conjunction with the MCBDD EI Director. Services and billing will be categorized as

follows:

Registered/Licensed OT Services

6. The successful vendor will be responsible for specialized equipment and disciplinespecific

evaluation/assessment tools.

7. The successful vendor will provide and maintain documentation in compliance with the

Ohio Department of Developmental Disabilities (DODD) rules and regulations.

8. The successful vendor will be required to have staff travel throughout Mahoning County.
9. Travel costs shall be the responsibility of the vendor and shall be incorporated into the

hourly rate.

VENDOR INSURANCE

The vendor shall be responsible for maintaining insurance coverage in force for the life of the

awarded contract of the kinds and adequate amounts listed below. The insurer shall provide the

Mahoning County Board of Developmental Disabilities with the Certificates of Insurance signed

by an authorized representative of the insurance company at the inception of the contract.

Workers Compensation: The Vendor shall provide Statutory Workers’ Compensation Insurance,

including Employer’s Liability with limits as set forth by law.

Commercial General Liability Insurance: The Vendor shall carry Commercial General Liability

Insurance. A per occurrence limit of $1,000,000 is required. The Aggregate limit will not be

less than $2,000,000. Any deviations less than the limits noted above must be identified.

HIPAA COMPLIANCE

The successful vendor must abide by Federal HIPAA regulations, state laws and Board Policy

regarding confidentiality.

PROPOSAL REVIEW AND EVALUATION

Proposals will be reviewed based on each vendor’s responsiveness to the terms and conditions of

the RFP, their compliance with the stated specifications and hourly rates proposed. The award

shall be made to the vendor whose proposal “best meets” the needs of the Mahoning County

Board of Developmental Disabilities. Factors considered shall include but not be limited to the

vendor’s demonstrated financial, managerial, operational ability, support and resources available

to best serve the Mahoning County Board of Developmental Disabilities. Only proposals from

financially responsible organizations/vendors, as determined by the Board shall be considered.

The Mahoning County Board of Developmental Disabilities reserves the right to waive

formalities in proposal process and/or proposals, and/or to reject any and all proposals.

AWARD AND DELIVERY

The Mahoning County Board of Developmental Disabilities plans to award a contract to the

successful vendor at the November 18, 2019 Board meeting. Notification and contract will be

officially provided by November 20, 2019.